Warning Enquiry Appraisal format

MODEL PRO-FORM FOR GENERAL CHARGE-SHEET

To

………………………

………………………


It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).


The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.

Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.

Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.

Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.

The receipt of this letter should be acknowledged.



AHTOHRISED SIGNATORY   


MODEL SHOW CAUSE NOTICE

To

Mr………………………………..
Emp.No…………………………
Designation:…………………..



You have been absenting from duty without leave since………..and as such services are liable to be terminated according to the rules of the company.

You are, therefore, called upon to show cause why your services will not be terminated  under Clause ……….of the State………Model Standing Orders Act OR Certified Standing Orders rules of the company / establishment for such continued / habitual absence.



AUTHIRISED SIGNATORY


MODEL SHOW CAUSE NOTICE


To

Mr………………………………..
Emp.No…………………………
Designation:…………………..



It has been reported against you as under :

On…………at……………….you,…………..……………..(details of alleged misconduct)  The act(s) alleged to have been committed by you amount to misconduct.

Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you.

Your explanation must reach the undersigned within 48 hours. Should you fail to submit your explanation required, the matter will be disposed of without any further reference to you.



AUTHORISED SIGNATORY




SIMPLE WARNING LETTER

To

Mr………………………………..
Emp.No…………………………
Designation:…………………..


WARNING

Your explanation dated ………….. in reply to show cause notice dated………. Has been found to be unsatisfactory.

You are accordingly hereby warned.

You are further advised in your own interest to be cautious and not to repeat such an act in future.


AUTHORISED SIGNATORY




STERN WARNING LETTER
To

Mr………………………………..
Emp.No…………………………
Designation:…………………..


STERN WARNING

Your explanation dated …..in reply to show cause notice / letter of charge dated…….has been found to be unsatisfactory.


The gravity of misconduct committed by you is such that it warrants severe punishment.  However, we are taking a lenient view this time and have decided to award you this stern warning.


Should you repeat any such thing in future or commit any other misconduct we will not hesitate to take strict disciplinary action against you.


AUTHORISED SIGNATORY


 

WARNING LETTER FOR HABITUAL IRREGULAT ATTENDANCE



To

Mr………………………………..
Emp.No…………………………
Designation:…………………..


Your leave record shows that you are in the habit of absenting off and on and in spite of the fact that you have been verbally advised and are warned for improving your attendance you have not shown any improvement. You were again absent on ………. Without any authorization. You are being given another opportunity to correct yourself and in case you do not show any improvement we will have no alternative but to take a serious view of your action. On your above absence you are being strongly warned.



AUTHORISED SIGNATORY




WARNING LETTER FOR INSUBORDINATION



To

Mr………………………………..
Emp.No…………………………
Designation:…………………..




It has been reported that today at 09.00a.m when your supervisor asked you to do…………………you refused to carry out the instructions and shouted at him. In your explanation you have admitted your mistake.  Although drastic action could have been taken against you for insubordination, but with a view to reform you, you are being given another opportunity and we hope you will be very careful in future in such matters. You are being warned.



AUTHORISED SIGNATORY





MODEL PRO-FORMA FOR GENERAL CHARGE-SHEET


To

Mr./ Ms……………………..
Emp.No…………………….
Designation………………..


It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).


The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.

Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.

Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.

Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.

The receipt of this letter should be acknowledged.



AHTOHRISED SIGNATORY         





PRO-FORMA FOR NOTICE FOR  SUSPENSION ORDER PENDING ENQUIRY:




To

Mr./ Ms……………………..
Emp.No…………………….
Designation………………..


Whereas the charges amounting to gross misconduct (s) and indiscipline againt you have been leveled in accordance with Company Service Rules / Standing Order No……as per charge-sheet dated………..sent to you.

Now, therefore, you are hereby placed under suspension with effect from………under clauses………..of the Factory / Company Rules / Standing Orders. Your suspension has been considered necessary in order to maintain proper discipline in the Factory / Company / Establishment and to conduct proper enquiry against you.

You will be entitled to receive subsistence / suspension allowance of Rs……. During the period of suspension.



AHTOHRISED SIGNATORY         


  
 
PRO-FORMA FOR A LETTER TO THE ENQUIRY OFFICER FOR CONDUCTING ENQUIRY AND CONVEYING HIS ACCEPTANCE



To

Mr. / Ms…………………………..
……………………………………

Sir / Madam,

The Management has issued a charge-sheet to one of the employees calling for his explanation thereto. The explanation, has been found to be as unsatisfactory. The Management has decided to hold an enquiry by giving an opportunity to the delinquent employee to defend himself.

The Management has decided to appoint you as an Enquiry Officer and we need your formal approval which may kindly be conveyed at your earliest.

Please be assured that the Management will extend full co-operation in this context and Mr. / Ms……………. Has been appointed as its representative.

Thanking you,

Yours Sincerely,
For & on behalf of the Management

Authorised Signatory


CC: Mr./ Ms.—————————, you are appointed as Management’s Representative to co-ordinate with the Enquiry Officer.

Note: After the disciplinary authority decides to order an enquiry, it may hold the same itself or appoint an Enquiry Officer for that purpose in the absence of a provision to the contrary in the in the service or discipline rules concerned. The Enquiry Officer functions only as a delegate of the disciplinary authority, whose conclusions and recommendations may or may not find favour with the disciplinary authority.

The prerequisites of a person to be Enquiry Officer may thus be summarized as under.:
(a)     The appointment of the Enquiry Officer should be made by an authority competent to take disciplinary action against the workman concerned.
(b)     Before making the appointment of a person to act as Enquiry Officer, it must be seen that he is a person with open mind, a mind which is not biased against the workman concerned.
(c)     A person to be Enquiry Officer must be a Responsible Officer or High Status commanding respect from the workman. He should not be a person of lower status and should not be judge in his own cause.





PRO-FORMA FOR A NOTICE TO THE CHARGE-SHEETED EMPLOYEE FOR  HOLDING ENQUIRY:


To

Mr./ Ms………………….
Emp.No…………………
Designation……………..


Ref: Your explanation dated ………………..in response to the charge-sheet dated………………

We are in receipt of your explanation dated…….in response to the charge-sheet dated……..After careful consideration of your explanation, which has been found  unsatisfactory, it is considered desirable and necessary to conduct an enquiry into the charges leveled against you. You are hereby informed that the enquiry will be conducted by Sri……………….who has been entrusted with assignment to hold the enquiry.

You are, therefore, directed to attend and participate in the enquiry proceedings with all the necessary document, evidence and witness (es) that you may seek to rely upon in your defense. You are further intimated that if you fall to attend the enquiry proceedings without sufficient cause, the enquiry will be proceeded ex-parte without notice to you.




For & on behalf of the Management


Authorised Signatory


 

DRAFT OF NOTICE AFTER RECIEPT OF ENQUIRY REPORT


To
———————-
———————-
———————-


This has reference to the charge sheet dated __________ issued to you and the enquiry held thereafter. We have since received the report of the enquiry officer, wherein the charges leveled against you have been proved.


Before we consider the findings of the enquiry officer, you are hereby given an opportunity as to what you have to say o the findings. You are given a period of three days to submit your reply. In case we do not hear from you within the stipulated time period, necessary action will follow, without further reference to you.


 
 
Manager/ Competent Authority

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